Welcome to UK Digital Storage, digital archiving solutions, digital storage, scanners uk, document management, scanning bureau, scanning bureau services, digital archiving, Newcastle, newcastle, Northumberland, northumberland, north east, North East, England

The following guide will help you estimate the costs for your scanning. It should be noted that for high volumes or more accurate pricing we recommend that you contact us for either a brief chat or to arrange a site survey.

Do you know how many documents you need scanned?

I need some guidance

Document Estimator: The following will help act as a guideline to estimate your requirements. Please complete the boxes with the number of each type of file you have - be careful not to double count items (e.g. if a lever arch file is inside a double breasted filing cabinet then count either the number of cabinets or the number of files).

4 drawer filing cabinet: 3 drawer filing cabinet: Lever arch file: Transfer case: Standard Archive Box (317mm x 384mm x 287mm): Large Archive Box (380mm x 430mm x 287mm): 6ft double breasted cabinet: Large Format Drawings:

Total number of documents:

We now need to know how many of each size of documents you have and also how many are double-sided.

There are 2 columns to complete below (white boxes). Please estimate the percentages of each size e.g. if they are all A4 enter 100 into column 1 "% of Total". The totals will then show in column 2 "Subtotal".

You then need to estimate how many of these are double sided in column 3 "% double sided".

	% of Total	Subtotal	% double sided	Total Images
Smaller than A4
A4
A3
A2 Large Format
A1 Large Format
A0 Large Format
Totals

Total number of documents:

We now need to know how much document preparation will be necessary before scanning. This includes removing staples, paperclips and paper wallets or straightening corners of pages.

Which option best describes the state of the documents?

There are no staples/clips/tags. Documents are almost like new paper There are few staples/clips/tags. Documents are almost like new paper There are few staples/clips/tags. Documents are of mixed quality - some new, some dogeared Quite a few staples/clips/tags (1 every 10-20 documents). Documents are almost like new paper Quite a few staples/clips/tags (1 every 10-20 documents). Documents are of mixed quality - some new, some dogeared There are lots of staples/clips/tags (1 every 1-10 documents). Documents are almost like new paper There are lots of staples/clips/tags (1 every 1-10 documents). Documents are of mixed quality - some new, some dogeared I am not sure/there is too much of a mix to estimate. Use a typical preparation cost for now

Total number of images:

Indexing can be as simple or as complex as you need. We can mirror your existing paper indexing methods as accurately as you like but for the purposes of this estimate we will try to keep it simple.

We now know how many images you have. Usually there will be a requirement to index a file which is made of multiple pages. For example customer records could contain approximately 30 pages each and will be indexed by 20 characters per customer. Invoices may each contain 1 page and be indexed by an 8 character ID.

My documents need to be indexed approximately every pages.

Each index is made up of approximately characters.

So we can finalise and send your estimate, please complete the following details:

Your email address: Confirm email address: Your name: Your company name: Contact telephone number: